HECMA Regional Drive-In Guidelines HECMA Regional Drive-Ins are opportunities for case managers around the country to gather and discuss topics relevant to the field of higher education case management. Regional drive-ins provide an additional opportunity for case management professionals to connect with other professionals in their area and share best practices. Regional drive-ins are designed to be excellent opportunities for institutional connections, focused conversations and professional development. How can HECMA support a regional drive-in? Registration: Create and manage registration for drive-in Manage collection of registration fee (if applicable) Disbursing Funds: The distribution and use of these funds is to be determined between the HECMA Leadership and Regional Drive-in Representative depending on the needs of the institution and drive-in. Proper receipts and documentation of the funds will be required. Promoting Event: Posting & promoting on HECMA website and social media platforms Email outreach from HECMA Invitation/registration email sent to membership 4 weeks in advance Put in quarterly newsletter (if applicable) Update website with event details and registration link Access to HECMA branding and logo for marketing materials Provide information: HECMA will provide marketing materials to attendees and invite them to become members of HECMA How to request hosting a HECMA Regional Drive-in: Contact HECMA Leadership Team (firstname.lastname@example.org) to discuss location, intended attendees, proposed dates/timeline, and budget Complete the regional drive-in Drive-in and Local Meeting Notification Form to inform HECMA leadership to coordinate promotion of event on selected platforms. HECMA Leadership Team member will be in touch with the Regional Drive-In Representative within 1 week of the completion of the notification form. *We request notification of the Regional Drive-In at least 8 weeks prior to the planned date(s), in order to ensure sufficient time to allocate funds and proper promotion of the event to membership. If a request is made with less than an 8 weeks notice, HECMA will review and provide support as available.