Conference – Call for Proposals

Call for Proposals

Join us June 14-18, 2021 as we explore the theme, CARE (Creating, Achieving, Rethinking, Evolving): Extraordinary Practice in Unprecedented Times.

The 2021 HECMA Conference Committee and HECMA Leadership Team invite you to join us at our Virtual Conference and Roundtable to reflect upon our collective goals as higher education case managers. The committee is seeking proposals that best reflect the case management field, informed by theory, research, and practice.

The committee welcomes proposals pertaining to the field of case management and the unique perspectives you may bring to the Conference. The committee would especially like to consider proposals pertaining to the following topics. Click each to see some examples:

Clinical case management in the higher education environment

Crisis Management including collaboration with and implications of  police involvement in crisis intervention

Transition to Higher Ed after working in the community

Introduction/overview of treatment interventions that are commonly used for therapy or clinical case management in higher ed

Interpersonal violence on college campuses

Clinical work and clinical case management with Autism Spectrum Disorder

Treatment and case management with diagnoses that emerge during early adulthood (Bipolar D/O, Schizophrenia, etc)

Innovative and inclusive programming and policies

BIPOC communities

Cross-Campus Collaboration/Coordination

Marginalized student groups

Transition to online learning environments during the pandemic

Private fundraising

Knowledge of holistic student needs

Basic needs/financial challenges

Emergency funding

Providing care during the pandemic

Legal considerations

Leave policies

Virtual clinical care

Title IX changes (e.g., complainant support/respondent services)

Access to information (e.g., non-clinical vs. clinical case managers, case managers vs. conduct)

Session Type 

Breakout Session (60 minutes): These sessions provide an opportunity to showcase programs, strategies, or interventions and or allow for discussion of current events and or developing trends in higher education. Breakout sessions typically include an informational presentation with time allotted for a question and answer period. 

Discussion Symposia (90 minutes):  A discussion symposium allows a more fluid and multilateral format for engagement with works in progress or “hot topics” in the field. A symposium may include prepared questions for two or more panelists, a debate, a roundtable, or another format. Regardless, half of the time should be allocated for discussion with or questions from the audience.

Session Audience

  • Clinical
  • General session
  • New to the field
  • Mid-level or senior level administrators
  • Supervisors 

The overall program will result in a diverse array of presenters and perspectives, including those from varied institution sizes, different levels of experience, and different organizational types.

Successful proposals should include:

  • Thorough description about session content that you will present
  • Relationship of the program to the conference themes outlined on the website
  • Identification of the program format (e.g., lecture, panel) including methods for participant involvement (e.g., discussion, effective practice sharing, case study analysis)
  • Evidence of the conceptual foundation for proposal content including ways the program content is grounded in research, relevant experience, a cogent model, or appropriate theory

Proposals will be rated and scored on the following categories:

  • Demonstrates a connection to the mission and core values of HECMA
  • Proposal has clearly defined learning outcomes
  • Proposal addressed how the presentation will meet learning outcomes
  • Inclusion of assessment or outcome data when relevant
  • Evidence of application of theoretical models, current research, and/or best practices in the field

Proposals are no longer being accepted. Acceptance Notification: April 9, 2021.

Additional Proposal Submission Information


All conference presenters are required to register for the HECMA Conference. The cost associated with attending the HECMA Conference, including registration, is the responsibility of the individual presenters.


HECMA education programs at the annual conference are geared toward learning experiences and are noncommercial. Under no circumstances should a conference session be used for direct promotion of a speaker’s product, service, or other self-interest.


All proposal submitters should be aware that HECMA strives to honor the work and effort of others in the evolution of our own work. If you plan to present the work or research of others in your session, please attribute the sources in full and in writing on the materials. All session presenters are expected to provide presentation materials for access by conference attendees and subsequent use by HECMA members in the library. Presenters can feel free to provide revised slides for library/ attendee access. Please ensure that any reference or source lists you provide are incorporated into presentation materials (e.g., added as a pdf to a PowerPoint PDF or as separately titled attachment).


An individual may be listed in any number of proposals; however, it is HECMA’s  practice that an individual, regardless of role, ought to present in no more than two conference sessions.


The number of presenters listed in a proposal should reflect the needs of the format selected. For all session presentations, a maximum of four individuals (including the primary) is suggested.

Please contact the Conference and Special Events Committee at