Conference 2020 – Call for Proposals

Call for Proposals

Submit your conference proposal here!


The 2020 HECMA Conference and Special Events Committee invites you to join us at the Hilton Portland Downtown Hotel to reflect our collective goals as Higher Education Case Managers. The committee is seeking proposals that reflect the best thinking in the field, informed by theory, research, and practice. Join us to explore our theme, Bridging the Future and Today: Inspiring Limitless Horizons in Higher Education Case Management.


 New for 2020: 

Poster session

Symposium sessions

Reservable spaces for special group meetings (limited)

(Optional) Campus tours 




The committee invites proposals pertaining to:


Content Areas Specific Topics (Examples)
Current Trends and issues
Access to Services
Successful and Innovative Solutions Student-run shelters 
Cultural and Identity Considerations
Cross-Campus Collaboration/Coordination Financial assistance across multi-campus schools
Legal Considerations  Leave policies



Session Type 

Breakout Session (60 minutes): These sessions provide an opportunity to showcase programs, strategies, or interventions and or allow for discussion of current events and or developing trends in higher education

Discussion Symposia (90 minutes):  A discussion symposium allows a more fluid and multilateral format for engagement with works in progress or “hot topics” in the field. A symposium may include prepared questions for two or more panelists, a debate, a roundtable, or another format. Regardless, half of the time should be allocated for discussion with or questions from the audience. 

Poster Session: this could encompass research questions, ideas, projects, etc. 


Session Audience

  • General session
  • New HECM (1 years or less)
  • Supervisors 
  • Clinical


The overall program will result in a diverse array of presenters and perspectives, including those from varied institution sizes, different levels of experience, and different organizational types.



Successful proposals should include:

Lengthy description about session content that you will present.

Relationship of the program to the conference themes outlined on the website.

Identification of the program format (e.g., lecture, panel) including methods for participant involvement (e.g., discussion, effective practice sharing, case study analysis).

Evidence of the conceptual foundation for proposal content including ways the program content is grounded in research, relevant experience, a cogent model, or appropriate theory.



Proposals will be rated and scored on the following categories:

  • Proposal demonstrates a connection to the mission and core values of HECMA
  • Proposal has clearly defined learning outcomes
  • Proposal addresses how the presentation will meet learning outcomes
  • Inclusion of assessment or outcome data when relevant
  • Evidence of application of theoretical models, current research, and/or best practices in the field
  • Proposal is written without errors (e.g., grammar, spelling)



Proposal Deadline: January 10th UPDATE: Extended to January 24th!

Acceptance Notification: March 10 




Additional Proposal Submission Information

All conference presenters are required to register for the HECMA Conference. The cost associated with attending the HECMA Conference, including registration, is the responsibility of the individual presenters. Pre-conference Workshop trainers may be provided with honoraria or registration discounts.

HECMA education programs at the annual conference are geared toward being learning experiences and are noncommercial. Under no circumstances should a pre-conference workshop or general conference session be used for direct promotion of a speaker’s product, service, or other self-interest.

All proposal submitters should be aware that HECMA strives to honor the work and effort of others in the evolution of our own work. If you plan to present the work or research of others in your session, please attribute the sources in full and in writing on the materials. All session presenters are expected to provide presentation materials for access by conference attendees and subsequent use by HECMA members in the library. Presenters can feel free to provide revised slides for library/ attendee access. Please ensure that any reference or source lists you provide are incorporated into presentation materials (e.g., added as a pdf to a PowerPoint PDF or as separately titled attachment).

An individual may be listed in any number of proposals; however, it is HECMA’s  practice that an individual, regardless of role, ought to present in no more than two conference sessions. Pre-conference workshop trainers would be limited to participation in one pre-conference workshop.

The number of presenters listed in a proposal should reflect the needs of the format selected. For all session presentations, a maximum of four individuals (including the primary) is suggested.


Please contact the Conference and Special Events Committee at